Acquisitions
Get there: More > Administration > Global system preferences > Acquisitions
Policy
AcqCreateItem
Default: placing an order
Asks: Create an item when ___.
Values:
cataloging a record
placing an order
receiving an order
Description:
This preference lets you decide when you’d like to create an item record in Koha. If you choose to add an item record when ‚placing an order‘ then you will enter item information in as you place records in your basket. If you choose to add the item when ‚receiving an order‘ you will be asked for item record information when you’re receiving orders in acquisitions. If you choose to add the item when ‚cataloging a record‘ then item records will not be created in acquisitions at all, you will need to go to the cataloging module to add the items.
AcqEnableFiles
Default: Don’t
Asks: ___ enable the ability to upload and attach arbitrary files to invoices.
Values:
Do
Don’t
Description:
This preference controls whether or not you allow the uploading of invoice files via the acquisitions module.
AcqItemSetSubfieldsWhenReceiptIsCancelled
Asks: Upon cancelling a receipt, update the item’s subfields if they were created when placing an order (e.g. o=5|a=“bar foo““). ___
Description:
This preference is used in conjunction with the AcqItemSetSubfieldsWhenReceived preference. If you have the system set to enter default values when you receive you will want to have those values revert back if the receipt is cancelled. This preference allows you to do that.
AcqItemSetSubfieldsWhenReceived
Asks: Upon receiving items, update their subfields if they were created when placing an order (e.g. o=5|a=“foo bar“). ___
Description:
This preference allows you to set default values for items that you receive via acquisitions. Enter the data as subfield=value and split your values with a bar ( | ). For example you can remove the Ordered status on the item automatically when you receive it just by entering 7=0 in this preference. That will set the Not for Loan status (subfield 7) to 0 which is available.
AcqViewBaskets
Default: created by staff member
Asks: Show baskets ___
Values:
created by staff member
from staff member’s branch
in system, regardless of owner
Description:
When in acquisitions this preference allows you to control whose baskets you can see when looking at a vendor. The default value of ‚created by staff member‘ makes it so that you only see the baskets you created. Choosing to see baskets ‚from staff member’s branch‘ will show you the baskets created by anyone at the branch you’re logged in at. Finally, you can choose to set this preference to show you all baskets regardless of who created it (‚in system, regardless of owner). Regardless of which value you choose for this preference, superlibrarians can see all baskets created in the system.
AcqWarnOnDuplicateInvoice
Default: Do not warn
Asks: ___ when the librarian tries to create an invoice with a duplicate number.
Values:
Do not warn
Warn
BasketConfirmations
Default: always ask for confirmation
Asks: When closing or reopening a basket, ___.
Values:
always ask for confirmation
do not ask for confirmation
Descriptions:
This preference adds the option to skip confirmations on closing and reopening a basket. If you skip the confirmation, you do not create a new basket group.
ClaimsBccCopy
Default: Don’t send
Asks: ___ blind copy (BCC) to logged in user when sending serial or acquisitions claims notices.
Values:
Don’t send
Send
Description:
When filing a claim in the Claim Late Serials or Acquisitions module this preference will allow for the sending of a copy of the email to the librarian.
CurrencyFormat
Default: 360,000.00 (US)
Asks: Display currencies using the following format ___
Values:
360,000.00 (US)
360 000,00 (FR)
gist
Default: 0
Asks: The default tax rate is ___
Description:
This preference will allow the library to define a default Goods and Services Tax rate. The default of value of 0 will disable this preference.
Note
Enter this value as a number (.06) versus a percent (6%).
MarcFieldsToOrder
Asks: Set the mapping values for a new order line created from a MARC record in a staged file.
Description:
This preference includes MARC fields to check for order information to use when you are trying to Bestellen aus einer zwischengespeicherten Datei in acquisitions. You can use the following fields: price, quantity, budget_code, discount, sort1, sort2.
For example:
price: 947$a|947$c quantity: 969$h budget_code: 922$a
Important Requires YAML syntax to work
MarcItemFieldsToOrder
Asks: Set the mapping values for new item records created from a MARC record in a staged file.
Description:
This preference automatically generates items in Koha with populated information based on a 9XX field and subfield. You can use the following fields: homebranch, holdingbranch, itype, nonpublic_note, public_note, loc, ccode, notforloan, uri, copyno, price, replacementprice and itemcallnumber. Special fields: quantity and budget_code
For example:
homebranch: 975$a
holdingbranch: 975$b
public_note: 975$z
loc: 975$c
Requires YAML syntax to work
PurgeSuggestionsOlderThan
Asks: Keep accepted or rejected purchase suggestions for a period of ___ days.
Important
WARNING - Leave this field empty if you don’t want to activate this automatic feature.
Description:
Enter the number of days after which you want to automatically delete accepted or rejected purchase suggestions.
For example: [30] Sets purgation of suggestions for those older than 30 days.
Note
This system preference is used when the cronjob purge_suggestions.pl is active and called without a specific number of days.
UniqueItemFields
Default: barcode
Asks: The following database columns should be unique in an item: ___ separate columns with pipe (|).
Description:
If this preference is left blank when adding items in acquisitions there will be no check for uniqueness. This means that a duplicate barcode can be created in acquisitions which will cause errors later when checking items in and out.
UseACQFrameworkForBiblioRecords
Default: Don’t use
Asks: ___ the framework ‚ACQ‘ for bibliographic records fields
Values:
Don’t use
Use
Description:
This system preference allows you to use the ACQ framework to customize the bibliographic record fields that are shown when ordering from acquisitions
Printing
OrderPdfFormat
Default: pdfformat::layout2pages
Asks: Use ___ when printing basket groups.